Programming, Technical Support and Training in Support of the AIDS Institute Reporting System (AIRS)

RFP# 09-0004

Issued by the New York State Department of Health, AIDS Institute, Office of Systems Development and Health Research, Inc.

Schedule of Events

RFP Release Date	December 28, 2009
Written Questions Due	January 11, 2010
Letter of Interest Due	January 15, 2010
Bidder Conference Call/Questions & Answers	January 20, 2010
Response to Written Questions	January 27, 2010
Proposal Due Date and Time	February 17, 2010, 5:00 P.M.

Contact Information

General questions concerning this solicitation must be directed to:

Vida B. Chernoff
John Fuller
NYS Department of Health
AIDS Institute, Office of Systems Development
Riverview Center, Suite 516
150 Broadway
Menands, NY 12204
airsrfp09contactsbml@health.state.ny.us

Submission of written questions, letters of interest, and to participate in the pre-bid conference call:

Vida B. Chernoff
NYS Department of Health
AIDS Institute, Office of Systems Development
Riverview Center, Suite 516
150 Broadway
Menands, NY 12204
airsrfp09bml@health.state.ny.us

Submission of Proposals Bids to:

Valerie J. White
Deputy Director, Administration and Data Systems
New York State Department of Health/AIDS Institute
ESP, Corning Tower, Room 478
Albany, NY 12237

Documents

Request for Proposals (PDF, 236KB, 22 pg.)
Questions and Answers (DOC, 54KB, 3 pg.)

Contract Attachments

Attachment A: General Terms and Conditions (DOC, 80KB, 9 pg.)
Attachment B: Program Specific Clauses (DOC, 34KB, 3 pg.)
Attachment C: HIPAA Agreement (DOC, 39KB, 5 pg.)
Attachment D: Access to Personal Health Information (DOC, 17KB, 2 pg.)

Required Proposal Attachments:

Attachment 1: Letter of Commitment (DOC, 27KB, 1pg.)
Attachment 2: Bidder Security Plan Spreadsheet (XLS, 119KB, 13 pg.)
Attachment 3: Bid Form (DOC, 32KB, 2 pg.)
Attachment 4: Proposal Submission Checklist (DOC, 48KB, 1 pg.)

Letter of Interest:

Attachment 5: Letter of Interest (DOC, 23KB, 1 pg.)

Appendices to the RFP:

Appendix A: Technical Documentation of AIRS System (DOC, 117KB, 16 pg.)
Appendix B: Entity Relationship Diagrams (ERDs) for AIRS (ZIP, 318KB, Contains 4 PDF Files)
Appendix C:

AIRS Table Structures (ZIP, 210KB, Contains 395 XLS Files)
AIRS System Tables (ZIP, 1.58MB, Contains 24 XLS Files)
AIRS Lookup Tables (ZIP, 1.76MB, Contains 140 XLS Files)

Appendix D: Data Collection Forms for AIRS System (ZIP, 7.71MB, Contains 118 PDF Files)
Appendix E: User Manuals and Training Module Documents (ZIP, 4.20MB, Contains 8 PDF Files)
Appendix F: Thin Client (Citrix) Network Settings Document (DOC, 492KB, 9 pg.)
Appendix G: NYSDOH Security Requirements (PDF, 216KB, 15 pg.)